User Guide

The Manufacturing Module in Hunt ERP is an integrated system that helps you manage the entire manufacturing process from start to finish. From the moment you decide to manufacture a product, until the final product enters the warehouse ready for sale.

Imagine you want to manufacture 1000 boxes of a certain product. The cycle goes as follows:

• Define the required raw materials and their quantities (Formulation)
• Request manufacturing of that quantity (Job Order)
• Distribute the work across departments (Production Order)
• Issue raw materials from the warehouse
• Start actual manufacturing stage by stage
• When the product is finished, it enters the warehouse as a final product

• Production Manager: Plans, approves production orders and monitors all departments
• Department Supervisor: Views orders assigned to their department and manages manufacturing
• Warehouse Manager: Approves material issuance and final product additions
• Quality Control: Performs tests on raw materials and final products

Before you start manufacturing, you need to do a one-time initial setup. These steps are done once and then used for all production orders.

A department is where a part of manufacturing takes place. For example: Mixing Department, Filling Department, Packaging Department.

Each department has stages (e.g., Filling Department has filling stage and sealing stage). Each stage has machine groups.

A formulation is a product recipe - it defines what raw materials you need and in what quantities to produce a certain amount of the final product. Think of it like a cooking recipe.

After creating the formulation, now you want to request manufacturing a specific quantity. E.g., The formulation produces 100 kg, and you need 500 kg. So the job order = 500 kg.

You don't have to manufacture the entire quantity at once. You can split it into multiple production orders. E.g., First order = 200 kg, Second order = 300 kg. The system tracks the remaining quantity automatically.

A production order is the actual order that gets executed in the departments. You specify who does what and where.

After reviewing the production order and everything is correct, approve it to start execution.

• The quantity is deducted from the job order
• The starting department is activated with status (Pending) - the supervisor can see it
• Other departments status is (Not Started) - until their turn comes
• The production order status changes from draft to approved

Production order for 200 kg going through 3 departments: Mixing → Filling → Packaging

• Mixing Dept: Status (Pending) - supervisor can see it and is ready to start
• Filling Dept: Status (Not Started) - supervisor cannot see it yet
• Packaging Dept: Status (Not Started) - supervisor cannot see it yet

When the Mixing Dept finishes, the Filling Dept is automatically activated. And so on.

Before a department starts working, it must verify that the required raw materials are available in the warehouse and their quality is good.

After the check, the system automatically creates a material issue request with the required materials.

If you need extra materials during manufacturing:

From here, the supervisor starts executing stages one by one.

When a department finishes all its stages, it hands over to the next department automatically:

Production order 200 kg: Mixing → Filling → Packaging

• Mixing Dept: 200 kg input → 190 kg output (10 kg waste)
• Filling Dept: 190 kg → 185 boxes (5 kg waste)
• Packaging Dept: 185 boxes → 183 finished boxes (2 waste)
• The 183 boxes are added to warehouse as final product

The last step in the manufacturing cycle. The product is finished and ready to enter the warehouse.

• Calculates manufacturing cost from approved issue requests
• Adds the quantity to warehouse stock
• Creates an accounting entry (Debit: Inventory, Credit: Purchases)

The system automatically calculates for each machine: operating hours, consumption percentage, cost, and average monthly maintenance.

During material check before issuance:

Waste is recorded automatically when you complete a stage and enter the waste quantity. For each waste: quantity, cost, reason, whether recyclable.

Reports show: total waste by period, analysis by stage, reason, and department.

The system automatically records each worker's performance: quantities produced, working hours, efficiency rate, and waste rate.

Virtual warehouses are separate from actual warehouses. They are used to track materials before they enter the official inventory.

• Pending: Orders needing check or issuance
• In Progress: Orders currently being manufactured
• Completed: Finished orders

The admin can see all departments and can monitor, assign, and transfer orders.

For each department: order count, quantities, efficiency, costs, and department ranking by performance.

Overview of all orders with statistics by status, priority, delays, and readiness check.

The Legal Affairs Module in Hunt ERP is an integrated system for managing all contracts in your company. It helps you create ready-made contract templates, customize them for each client, employee, supplier, or contractor, and approve them with secure electronic signatures.

Imagine you want to create a contract for a new client. The cycle goes as follows:

• Create a contract template with standard clauses (one time)
• Create electronic signatures for authorized personnel (one time)
• Select the client and customize the contract, modifying clauses if needed
• Save the contract and start the signature cycle
• Each signer enters their personal signature password
• When all signatures are complete, the contract is approved and the client moves to the next stage

• Primary Client Contract: The first contract made with a new client
• Final Client Contract: The official contract after primary approval
• Estimation Contract: A contract linked to a specific estimation
• Employee Contract: Employment contract with employees
• Supplier Contract: Supply contract with suppliers
• Contractor Contract: Contract with contractors

• Create the contract or select a ready template
• Edit the first party description and clauses
• Save and approve the contract
• Signature cycle (one or more signatures)
• All signatures complete = automatic action is triggered
• Print the contract with signatures

Before creating contracts, you need to prepare the base templates. These templates serve as the foundation for all contracts.

A group is a classification for contracts. E.g., Sale contracts, Rental contracts, Employment contracts.

A template is the base contract with its clauses. You copy and customize it for each client or employee.

An electronic signature is what makes a contract official and approved. Each authorized person has their own signature in the system.

The primary contract is the first contract made with a client. It represents the initial agreement before the final contract.

• Client status changes from (Primary Contract) to (Final Contract)
• The client appears in the Final Contracts list
• The contract can be printed with signatures

After the primary contract is signed, the client automatically moves to the final contract stage. The final contract is the official approved contract.

Same steps as the primary contract: select template → edit clauses → save → signatures.

• Client status changes to (Transferred to Estimations)
• The client is now ready for creating estimations
• The final contract can be printed with signatures

New client → Primary contract → Signatures → Final contract → Signatures → Transfer to estimations

An estimation contract is linked to a specific Estimation in draft status. It includes client data, estimation details, and payment information.

• No contract (no_contract): Contract not yet created
• Draft (draft): Saved as editable draft
• Approved (approved): Clauses saved and ready for signing

Employment contracts for employees. Shows all active employees with their departments and positions.

Supply contracts with active suppliers. Same contract cycle but with supplier signing permission.

Contracting contracts with active contractors. Signing permission is (contractor).

All contracts share the same signature system. Understanding this system is very important.

• Each contract type has a group of signers (based on signature permission)
• Required signatures = number of people with that permission
• Each signer enters their personal signature password
• The system verifies: permission + password + no duplicate signing
• Each signature is recorded in order (1st, 2nd, 3rd...)
• When all signatures are complete = automatic action executes

• Primary contract: Client moves to final contract stage
• Final contract: Client moves to estimations stage
• Estimation/Employee/Supplier/Contractor contracts: Contract completion confirmed

• Does the person have signing permission for this type?
• Is the signature password correct?
• Haven't they signed this contract before?
• Is the client in the correct stage? (for primary and final contracts)

After contract approval and signature completion, it can be printed.

• First party description (company information)
• Second party details (client/employee/supplier/contractor)
• Contract clauses numbered sequentially
• Signatures section: signer name, position, signature image, signing date

The system has two layers of security: general system permissions + specific signature permissions.

• view: View contracts and lists
• add: Create new signatures
• edit: Edit clauses and contracts
• approve: Approve contracts
• print: Print contracts
• delete: Delete signatures

Each signature has specific permissions for contract types:

• estimation: Sign estimation contracts
• employee: Sign employee contracts
• supplier: Sign supplier contracts
• contractor: Sign contractor contracts